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The Smarter way to schedule conference rooms

Conference Rooms 3 min read

Scheduling conference rooms are made even simpler and trouble-free in smarter ways. When it comes to meeting room management it is more time-consuming, prone to error, inefficient and damaging the organization’s productivity and efficiency.

schedule conference rooms

Meetings are an integral part of the business, but what isn’t necessary is the amount of time wasted in arranging them. You must be finding out how troublesome it gets for your team members to spend most of their time playing phone tag or replying back and forth emails just to book a meeting room every week. Picktime online scheduling software provides your organization a smarter way to manage your workspace, workforce, and facilities right from any of your devices let it be a smartphone, laptop or desktop, in addition to offering a conference room booking system.

Without a centralized conference room management system in place, businesses are forced to rely on traditional manual booking methods that, in the long run, lose them money and breed frustration among the crew, customers, and stakeholders.

Fortunately, conference room digital signage can not only help companies cut down costs but they can streamline the meeting room booking process, making it less prone to error. Plus, with the right set of tools, even brand-new team members will be empowered to complete their meeting arrangements independently.

Let us look into the benefits of switching your old school methods with brand new PICKTIME online scheduling software.

Get Seamless Integrations

Scheduling errors usually occur when fragmented systems are used to book rooms, invite attendees, authorize service providers and register visitors. Whenever separate systems are used in connecting with each other, the synchronization of information doesn’t always happen. When meetings get updated to include new attendees, change the time, venue or details, outdated conference room systems can cause delays in implementing those updates. Simply integrate Picktime with your Google or Outlook calendar to get a calendar view booking page and stay hassle-free.

Innovates Your Workplace

Anyone who works at a place with traditional booking methods has terrible experiences to regret, including the annoyance of accidentally double-booked rooms or the stress of last-minute room changes or meetings that run too long or attendees confused due to lack of information. When meeting information changes, the organizer has to repeat the long process of notification and approvals that can leave attendees quite frustrated. This approach, aside from being frustrating, is also outdated, time-consuming and messed up.

Invite connections

Once your meeting room is booked, you can easily send the invitation to your colleagues or team members to attend the meeting or seminar. Add people you want to attend the meeting and send them an invitation from your mobile phone itself. Also, it lets you easily check all attendees of the meeting.

Booking in a couple of minutes

The customized dashboard shows instant conference rooms availability and users can book a meeting room in just a few clicks. For recurrent meetings, or booking resources and attendees we offer advanced booking options as well. Everything is under your control with the assured rich user experience.

Automated reminders

Not showing up at all or running late for the meeting is a major drawback for the company’s growth and the actual purpose of organizing the meeting. Stay ahead of all such challenges with the automated reminder options via SMS or Email notifications that can be preset with time to send to all your attendees and organizers prior to the meeting as a reminder or confirmation.

In the ever-growing work culture, smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use workspace in a better way. Help your ways out of scheduling hurdles with Picktime online scheduling software for conference rooms and no installations needed! Sign up for free, NOW!

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