If you’re running a business that provides conference rooms or multi-purpose facilities to various other businesses you know the pain in bringing all your data together. Having your data scattered across several spreadsheets, calendars and applications can cost you a bundle in wasted time and lost revenues. Frustrating and disadvantageous to your business. Have you heard of online facility management software?
Imagine that you have a magic wand that dumps every piece of information into one online platform where you and your team can track every detail, any day? That magic wand is the cloud-based software that has been dealing with all such scheduling and management woes. Thanks to technology!
Facilities and space management has become vital to the success of conference room organizations today, as managing and maintaining facilities helps streamline operations, save money on repairs with regular maintenance, and improve the health and safety of workers. Implementing scheduling software brings together the functionality of multiple applications in one integrated conference venue software program, so you can complete all of your conference center event management tasks with ease – scheduling meeting rooms, creating packages, coordinating banquets and treats, managing floor plans and equipment, and a lot more. Effective team management increases efficiency and assists in developing strategic planning initiatives to cut costs and increase productivity. From compliance to maintenance, facilities managers play a crucial role in the daily operations of conference rooms today.
To help your conference and multipurpose facility management increase efficiency and efficacy, you need to encourage your crew to work as a whole under one platform. Let us take a look into all the benefits that online facility management software provides-
Benefits of Online Facility Management Software
Keep a squeaky-clean bookings calendar
Countless clients, attendees, staff, vendors, and suppliers rely on your event bookings to be accurate … getting it wrong isn’t an option. An easy-to-use facility calendar makes sure you never double-book a room or space and gives a clear picture of your availability at all times. Just log in to your account from any smart devices, any time and see who booked your rooms for the entire week or even month.
Increase your repeat business and revenues
Most conference and business centers rely on repeat clients to keep them in the black. These business tools are built to close more sales and retain clients by creating seamless processes for capturing leads and managing proposals, contracts, invoices, and payments. Provide your clients the ease of booking your conference rooms any time, anywhere… the recurring option helps you and your clients to stay off the memory game by repeating bookings.
Client database and data integrations
Keep your contact information and interaction history in one place for all your clients, prospects, vendors and contractors with the scheduling software. Perfect for sales, marketing, and customer service efforts. A track leads as they pass through your pipeline. Keep complete records of client events and communications. And share data from your account with other applications via integrations with MailChimp or much more.
Know where you stand with detailed reporting
Get vital insights into your business data with comprehensive event reporting and on-screen dashboards. Download reports for budgets, facility usage, leads, invoices aging, payments, and more. View in real-time what items for your events are complete, upcoming, or overdue. Set notifications and reminders for important tasks and deadlines.
Manage your team and resources
Invite team members and vendors into your account to collaborate online. Add them to booked events, assign them tasks, and monitor their progress. Track resources like Audio or video equipment and table setups, catering food-and-beverage, and support personnel allocated to bookings. Build detailed event timelines with up-to-the-minute text and email reminders. Store and share setup and teardown documentation.
All these features not only benefit you with time and monetary savings but also helps you skyrocket your business and keeps you on top of everyone in the market. If you haven’t implemented the facility management software into your business yet, what are you waiting for? Just sign up with Picktime online scheduling software for the conference and multipurpose facility management, absolutely for free.