Education | 7 min read

7 Reasons Why Your School Needs Automated Scheduling

How long do you take to schedule your day? Often trapped with the mistakes that your scheduling team make? Gone are those days when scheduling issues or maintaining class timetables was a herculean task. If you’re like most of the other workforce in school administration, your organization is probably occupied with setting and rescheduling appointments for your administrators, teachers, parents, and students round the clock. Have you ever tried automated scheduling process in your administrative tasks?

School automated scheduling software

If outdated scheduling processes are still in place at your school because “that’s how it’s always been”, your organization is going to get left in the dirt. Dump the slow, painful scheduling process for an appointment scheduling software tailored to manage schools even at multiple locations.

Thankless hours are still being spent on creating, updating, and reminding staff members about important meetings, making it a real load on the limited labor hours most school admin units have. On top of everything, managing all of these appointments by pen and paper is ineffective even at the best of times.

If you’re ready to save your team time and stop managing your schedules the old fashioned way, we’re here to show you how to embrace your school into the digital automated world where scheduling is just a piece of cake.

1. Enhances student performance

When you have a good school management system in the school it really helps the students excel in their academic and co-curricular life. Wondering how? Well, the answer is quite simple, such a system lets the students focus entirely on their primary responsibility in life, education. No longer do they need to keep visiting you or the management or the administration of the school, for their academics records or any other thing that may bother them. Hence, they find all the time that they need in order to work in areas where the work needs to be done or the area that interests them more. This, in turn, helps them achieve a lot more than what you or they could ever imagine.

2. Simplifies and streamlines all the tedious responsibilities

In most of the cases, a scheduling system comes equipped with dashboards, which makes it easier for you to track what work has already been done and by whom, and what work needs to be done and by whom. The best part of all this is that you get all the necessary information on a single screen at a quicker glance, which helps you get the best out of your daily agenda.

These systems also work in such an instinctive way that all your important work is properly highlighted. This improves your productivity much better than what it previously was. Procrastination has no ways now. This also means that you are able to grow as an organization effortlessly.

3. Stay connected

It is unrealistic to assume that every student would have a similar interaction level in the classroom. No matter how friendly the atmosphere in your school is, there would always be some introverted students who would hold back for some reason or the other. This is where a student online system can come in so handy by helping up the doors of communication between one and all. There are so many reasons as to why a student might feel hesitant to ask those questions in a class. One of them could be because there is not enough time in class or they’re too shy to raise the question in front of the peer. They may also be apprehensive because they fear that their classmates may make fun of them. The beauty of the school management systems these days is that you have discussion panels built into the software itself. It is on platforms such as these that the students can ask as many questions as they want to and clear all the doubts that they have.

4. Easily accessible

One of the major benefits of the school management systems these days is that they can be accessed by one and all and that too with a greater degree of convenience! Apart from students and members of the management these systems can also be accessed by people such as teachers and parents. In fact, all the members of staff at the school can get limited access to these systems as well. With the help of these systems, teachers will be able to manage their classes a lot better than what they may have done otherwise. They will also be able to track the attendance of the students as well as the assignments they have provided to them. In fact, they can keep track of any other task that they may have allotted to the students as well. They can also call for extra or special classes for certain students to enroll by sending an email link to their parents or students itself.

These systems are beneficial for the parents as well as they are able to keep track of all that their children are doing in the school. Once again, this is possible because these systems provide all the critical information on a single platform under the cloud software. The bottom line is that with the help of these systems you would be in a far better position to organize the day to day operations in your school and at the same time you would also be able to pay attention to where it is pending.

5. Managing the timetables

As it has been said already, with the help of a school management system you are in a much better position when it comes to operational viewpoints of your existence as an educational institution. One of them is managing the timetables for your school.

Normally, if you asked your admin team it would tell you for sure that this is one job that takes up a lot of its time that could have been better devoted to other more productive activities. When you have the timetable management feature of this software you are able to schedule classes and other work automatically, without any hassles or messing up at the end. Everyone can know what classes they are up to and when they need to attend them.

The entire work can be done in an interactive way and this is the best thing about it all. It would not even matter if a few of your workers happen to be absent because these systems are capable of coming up with an easy solution even on an emergency basis. Such a system can make managing substitutions a lot easier than what would have happened without it.

6. Complete tracking of the students and teachers

One of the major benefits of these systems is that you are able to track each and everything being done by your students or teachers. This includes performance in areas such as sports and other extracurricular activities or the teacher completing their lecture class and helping the students in real time, whatsoever. In this day and the digital era, where there is such great emphasis on helping students realize their true potential in life instead of hauling out clones, this is a great feature to have.

7. Advantages related to operations

When you have high quality and updated software such as Picktime it is easier as a school to reduce your expenses and increase your efficiency at the same time. There are so many benefits of being able to maintain various services at really low cost, reducing the number of people employed to manage the school, automating the entire operation of the school on a single platform.

Focus on the tasks that are a lot more important for your growth and continued existence in the days ahead. In fact, these systems are ideal for schools that have several campuses. It allows them to manage the different campuses at a snap of what they would have had to pay attention otherwise.

With the help of these systems, students are also able to keep track of things such as attendance of teachers as well as other employees of the school. The thing with these systems is that they can generate reports on a weekly, monthly or yearly basis.

Thanks to the cloud software that securely stores all the information and an easy to access platform by everyone. Picktime is one such school management software that has been helping students, staff, teachers and even parents to cope up with their educational responsibilities seamlessly. Sign up with Picktime for free and unwrap all the golden features that help you skyrocket your productivity.