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Top Benefits of Using Scheduling and Management Software to Run Your Equipment Rental Company

Equipment Rental 4 min read

Your rentals are the most valuable assets of your business and the key for maximizing your revenue. Losing track of rental inventory, letting maintenance lapse or having a disorganized booking system only leads to waning business. Managing rental inventory, equipment maintenance, bookings, invoices, and schedules can be your worst nightmares without having an efficient system in place. Software solutions like equipment rental scheduling and management software can help automate processes and monitor business workflows effectively.

Equiment Rental Scheduling and Management Software
Source: Whiteman Air Force Base

Automation is quickly becoming the key to efficient business processes. Software solutions are packed with numerous features and provide multiple functionalities under one roof. Equipment rental management software is one such brilliant solution. It offers useful features that help companies streamline rental operations and propel your business towards success. Let’s have a look at the prominent benefits that an equipment rental management software offers.

No more booking conflicts-

Sounds soothing right? The online availability calendars let you view all your schedules, changes, and commitments from one place. This tool can be accessed by all your workers, allowing them to see which items are unavailable due to being rented out or under maintenance. The best part of this is that you have access to available inventory data while scheduling equipment for your client. All inventory is updated in real-time so the workers no longer have to contend with over-booking or rental conflicts when dealing with their customers.

Online reservations-

If companies feature an online listing of rentals, customers can make bookings at any time of the day. Using rental software, customers have the liberty to browse through products and rent them online. Moreover, the equipment rental management software connects you to many payment gateways. You can use online payment methods in order to provide your customers with secure and direct online payments. In addition to providing greater value to your customers with online transactions, you also ensure a hassle-free experience for your employees! This not only makes reservations and payments a lot more streamlined but saves you both time and money in the long run.

Pinup underlying problems-

To run a successful rental business, you should always be wary of underlying problems. The equipment rental industry is immensely competitive. Rental management software offers you accurate reports on multiple facets of your business, right from staff performance to maintenance management. In this manner, you can identify and analyze bottom neck problems with your rental inventory, staff, accounts, scheduling, and much more. Generate real-time reports and design corrective actions in a timely manner. Knowing your vulnerabilities and strengths will help you design better strategic decisions.

Workforce management and scheduling

With Equipment Rental Software, dealerships and rental companies maximize the availability, performance, and utilization of their fleet. During the cycle of equipment being returned, maintenance, inspected, and sent out again, e-Emphasys Rental Management helps to automate processes and streamline operations. Turnaround time is significantly lowered as dealerships and rental firms utilize RFID data capture. Appropriate parties are notified in real-time when equipment returns to the lot, allowing the item to be inspected, work order to be generated and completed, an item ready to be rented out again in the most efficient manner.

Services and Maintenance

Simply move items on or off the equipment repair status to allow for repairs, cleaning, inspections and other services that might be needed before the inventory is made available for renting or booking. Rental reports can even enable you to see if your equipment is not profitable anymore, and so you can easily write it off.

Minimize workload-

With an equipment rental management software, your business can run rental operations with flexibility, convenience, and speed. Your rentals will no longer be all over the place, helping customers look through your product catalog and book equipment in no time!

Handling documents becomes pretty simple with an online solution, too. This means that exchanges with customers become much more pleasant compared to traditional methods. No employee enjoys calling customers multiple times, filling out monotonous paperwork, or wondering if the customer is going to show up for a drop-off when they’re due. With an automated system in place, your team can save valuable time and use it for the more lucrative aspects of your business.

Increased Accountability of Employees:

When your staff knows that they are being patrolled, they work more efficiently. To this end, managers can schedule different jobs to team members and let them know when they are due to be completed. Supervisors can also send alerts and notifications to them to remind them about specific tasks. This helps decrease operational inefficiencies and allows you to increase staff accountability in your organization.

To check out the performance of each individual, you can even run analytics and see how they have performed during a specific time period.

Enabling Better Business Decisions:

Using online rental software, rental companies are able to find ways to work smarter in order to keep their margins intact. Simply analyze history in the form of reports to better predict future trends, and make sure you have the right rental inventory for your customers at the right time and at the lowest cost possible.

With reports and analytics, you can easily understand and make sense of large amounts of data. You will know your stats related to equipment usage, current trends, and customer preferences, helping you predict future opportunities and make the right decisions.

Your equipment is the foundation of your rental business. This is why you have to keep a close watch on it for increasing your revenues and preventing administrative hassles. The solution is to keep analyzing your processes and to study the way you manage your rental inventory within your operations. The good news is that an equipment rental management software lets you do just that. It automates your rental operations and helps you remain on top of your business at all times! Sign up with Picktime, online scheduling, and management software for the equipment rental business.

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